Motions

Ekansh Agarwal announced that the last part of BRM was to begin. He requested SFC to elaborate on the procedure for raising motions and amendments, before which he opened the floor to members of the GBM to raise issues.

Sahaj proceeded to explain how motions would be raised, following which Yash Saboo from SFC declared the floor open for motions. He added that 25 minutes would be given to the BRC to submit motions, after which they would be read out and voted upon. Following the break, a roll call was taken again to establish the quorum. Only teams present at this roll call were to be allowed to vote, irrespective of presence at the previous roll call. A few teams and clubs were denied the right to vote due to last-minute changes in representatives or absenteeism. 

The voting process took an hour, with the final address taking place at 4:40 AM. Sahaj said stakeholders who wished to leave could do so and that results would be communicated. After a ten-minute delay, the results of the voting were announced.

Motions Raised

Eleven of sixteen raised motions were passed, and five were quashed. Most motions that passed involved making minor changes to the Charter to better reflect the actual distribution of work between departments. The motions are listed below in order of announcement, along with their passing status and noteworthy discussions regarding each.

1. Amendment of procedure to add or remove organisations working for BOSM (Quashed)

2. Addition of ARBITS to the BOSM Charter (Passed):

Ananth Venkatesh, Oasis coordinator of ARBITS, sought to add the association to the Charter under a clause outlining their duties and responsibilities. These included organising professional shows and handling related logistics.

This motion saw heated debate between representatives of ARBITS and DLE. DLE said that the success of ARBITS in Oasis could not justify their inclusion in the BOSM Charter. ARBITS said they were conveyed an incorrect BOSM budget, and could have presented over 300 options if not for this. The discussion soon devolved into the two representatives calling each other out for lapses on their organisations’ parts, and Adaa Bhardwaj from SFC stepped in to maintain decorum.

3. RecNAcc to become sole authority over travel and inventory (Passed)

4. Transfer of responsibilities from RecNAcc to Firewallz (Passed)

Tejas proposed that arranging food and handling logistics with the Society for Student Mess Services (SSMS) would now fall under the purview of Firewallz.

5. Assignment of N2O to the Hindi Activities Society (HAS) (Quashed)

The HAS representative wanted the responsibility of organising the comedy show N2O to be awarded solely to them. The motion proposed that HAS would be in charge of hospitality and communication with artists.

DLE objected to this motion. They wished to inform the Committee that they did not host N2O only this year due to a low workforce. They sought credit for jointly conducting signings, and claimed that HAS pitched incorrect quotes to the CoSSAcns. HAS denied the allegation, and replied by saying that DLE’s Adventure Zone brought in decent revenue; hence, they could focus on that and leave N2O to them. DLE countered HAS, asking them “not to teach us” how to handle multiple events, leading to the SFC stepping in to end the discussion.

6. Ascension of DVM to the CoSSAc (Quashed)

The DVM coordinator, aimed to increase the stature of the department to Major. He backed this proposal by citing the workload DVM is assigned and the revenue generated by them. Ekansh listed serious errors the department made regarding e-invites, their app bugs, and subpar website quality. He stressed that they do not do as much for BOSM as for Oasis and APOGEE, and hence did not deserve a position in the CoSSAc. 

7. Addition of responsibilities under the BOSM Publicity Team (Passed)

BOSM Sponz CoSSAcn Ravichandra Parvatham, whose department’s role it is to handle merchandising, objected to the motion. He stated that the BPT did not work as much to design the merchandise as BOSM Sponz did, and said that the BPT’s designs were not satisfactory. He added that the vendor that BPT brought had asked for full payment in advance, which was problematic for them.

8. Renaming of BOSM Publicity Team to “Sports Publicity and Design” (Passed)

The motion proposed that the BOSM Publicity Team be renamed to “Sports, Publicity, and Design” (SPD). The lack of a definitive noun like “Team” or “Organization” was intentional.

9. Promotion of SPD to the status of a Minor Department (Passed)

The last motion put forth proposed that the SPD became a Department. He justified the change by listing the work that their team had put in towards BOSM, including handling the fest’s social media presence, designing the logo and auditorium backdrop, and publicising sports on campus.

10. Definition of responsibilities of Firewallz in the BOSM Charter (Passed)

Shashank P, the coordinator of Firewallz, suggested that changes be made to add work his department was doing to the BOSM Charter. This included vehicle regulation, registration and issuing of ID Cards, and patrolling.

11. Rewording of responsibilities of NSS regarding Junoon (Passed)

This was the only motion submitted by a GBM member. It asked for a change in the Charter regarding NSS’s responsibilities in handling Junoon—now involving the CoSSAc. Member concerned was also from NSS, but not its representative.

12. Definition of quorum for BOSM Review Committee (Passed)

Basketball team representative Raghav Khandelwal recommended that quorum for BRM be increased to three-fourths of the members of the BRC. This was to align the requirements for BRM with ORM and ARM.

13. Distribution of captains’ passes with certain privileges (Quashed)

Snooker captain Pranay Simejiya proposed that all captains receive AA passes. He denied wanting free entry to professional shows and said it was solely for ‘recognition of the work they put in’. SFC’s Anirudh Parimi explained that having passes was not a privilege, but a ‘part of the work profile’ of those who received them. After Abhishek offered them special certificates of recognition, he admitted they wanted free entry into professional shows as remuneration for their ‘hard work’. 

14. Definition of responsibilities of Audiforce in the BOSM Charter (Passed)

Similar to the motion Firewallz raised, Audiforce coordinator Nanda Harsha explained that the motion was raised to reflect on the work their department undertook for BOSM. The points listed revolved around the inauguration ceremony and professional comedy show, both events where Audiforce had heavy involvement.

15. Addition of responsibilities of Audiforce to the BOSM Charter (Passed)

Nanda Harsha also raised a motion to give Audiforce the duty of properly barricading South Park and, “regulating” auditorium events with the help of the Departments of Controls, Sounds, and Lights.

16. Sharing of live spreadsheet of registered teams with all captains (Quashed)