SU/UC

The Students’ Union is the main student body of BITS Pilani. All students of the college, excluding those in certain higher-degrees such as PhD students, are members of the SU and are referred to as the General Body. The General Body Members (GBM) have rights, responsibilities, and financial liabilities accordingly.

All decisions pertaining to welfare, academic awareness, fests, and other student-relevant activities are taken by the Union Council (UC), which is the governing body of the SU. The UC oversees and ratifies most financial transactions alongside the CRC and oversees Oasis and APOGEE with the StuCCA and CoStAA respectively. Most Clubs and Departments also come under the purview of the UC.

The SU President, General Secretary, Hostel Representatives, Day Scholar Representative, and an ex-officio member comprise the UC. All members are chosen through elections, wherein the entire GBM votes for a President and GenSec, and H-Reps are voted for in their respective hostels. All hostels elect one student as an H-Rep (except SR, which elects two), and students entering third year are eligible for President and GenSec elections. UC members have enormous responsibility thrust upon them as a representative and are expected to work towards the good of their electorate and the SU as a whole.

SFC

The Sports Financial Committee acts as a governing body along with being present in an advisory capacity to the CoSSAc, for BOSM. They are primarily responsible for handling BOSM finances and interpreting the BOSM charter and constitution. The charter contains details of the roles of different clubs and departments involved in the fest, and the Sports Constitution outlines all sports-related bodies on campus, their functions, and the procedure for selection or election to each. The SFC also convenes review meets and conducts the election of the Sports Secretary. Students going into the second year are eligible to apply for the committee. The selection process consists of many rounds of group discussion and personal interviews, at the end of which three students are selected as volunteers. Third-year students are inducted as members of the core committee, and fourth- and fifth-years may act as ex-officio members.

CRC

The Corroboration and Review Committee is responsible for signing off on and reviewing financial and merchandise-related transactions throughout the year. Major functions include SU-related payments such as semester cabs, printing tenders, merchandise tenders, and documenting review meetings. They also handle fest-related payments such as merchandise tenders and bookings, tickets, travel, and residence for professionals during fests. Freshers are eligible to apply after the conclusion of APOGEE, in the second semester. After multiple rounds of group discussions and personal interviews, the committee selects a minimum of three students to become volunteers in their second year, after which they are appointed as signatories in their third year.

JPC/PU

The Placement Unit and Junior Placement Committee are responsible for on-campus placements and internships of students. The PU contacts companies, offers proposals, and brings them down for campus selections. The JPC is a junior team that largely assists the PU in its responsibilities. It primarily has a role in the internship and Practice School season.

Generally, the JPC accepts students from pre-final year and the PU from final year. While members of the JPC have experience with the functions of the PU, there is neither bias nor bar for non-JPC members towards applying for the PU. Usually, there are six PU members in the odd semester and twelve in the even semester, while the JPC has seven in the odd semester and five in the even semester.

Eligible students for JPC must submit their resumes, after which they go through two rounds of group discussion and multiple rounds of interviews. After an interview with the Placement Manager, the final decision is made. Interviews in the even semester are held online. PU applications must have a cover letter in addition to a resume, after which the process is similar to JPC with the addition of a group activity and a final interview with the PU Chief.

SAC

The Students’ Academic Cell works directly with the Director and general administration. It aims to help undergraduates with research, career guidance, and student mentorship through events and initiatives. SAC recruits students from their second semester on campus through a questionnaire followed by a series of interviews with the members of the cell. Members are involved in discussions with the institute, overall management of initiatives, and research for expanding the scope and vision of the cell.

SSMS/AMC

The Society for Student Mess Services is responsible for regulating the campus’s messes. They ensure quality and hygiene standards in the kitchens and regulate mess operations including menus and timings. The Advisory Monitoring Committee consists of four students from the third year. The SSMS consists of the AMC, one Mess Representative for each of the nine messes, and two ex-officio members. The Mess-Reps are elected from their respective hostels, similarly to H-Reps. Students in their second year who have not contested for the post of Mess-Rep are eligible for the AMC. A Google Form is circulated and applicants are called for rounds of group discussion followed by personal interviews. Four people are selected for probation in their fourth semester, after which they operate as AMC members in their third year.

SUC/SC

The Sports Union Council regulates all sports-related activities on campus. The Sports Council (SC) is the governing body of the SUC consisting of the Joint Secretaries and one Sports Secretary. The SC members are also BOSM CoSSAcns, in which capacity they handle finances, inventory, publicity, and other responsibilities. They also handle the sports budget, promote sports activities, and sign off on all sports-related transactions throughout the year. The SUC consists of the SC along with one elected Hostel Sports Representative (HSR) from each hostel. Joint Secretaries are selected through interviews by existing members, and candidates must have been a part of a BITS sports team for at least two BOSMs. Candidates contesting for Sports Secretary have the same requirement but for three BOSMs, and are elected by the Captains of all registered sports teams. HSRs do not have any prerequisites and are responsible for sports activities and inventory in their hostel.

EC

The Election Commission is the body that conducts the elections for the SU and the voting at Union Council meets. They are also responsible for maintaining and amending the SU, Oasis, and APOGEE charters. They ensure that elections take place in a healthy manner and all candidates follow the guidelines laid down. First years can apply for the EC in their second semester, after which group discussions are conducted. The process continues into the third semester with more group discussions as well as personal interviews, after which three to five students are selected. Second-year students begin as volunteers, after which they are inducted as core members in their third year. There are also ex-officio members from the fourth year.