SU/UC

The Students’ Union (SU) is a student body composed of elected members from the General Body members (GBM) and is headed by the President and General Secretary. The Union Council (UC) is the governing body of the SU. The UC comprises the SU President, General Secretary, Hostel Representatives, Day Scholar Representative, and an ex-officio member. Hostel Representatives (H-reps) have been replaced by Batch Representatives in the online year. Meanwhile, all students of the college, excluding certain higher-degree students such as PhD students, are members of the SU and are referred to as the General Body.

Elections are held to choose the UC members. While the entire GBM votes for a President and a General Secretary, the electorate for the H-rep elections is limited to their respective hostels. Each hostel elects one H-rep, with the exception of Srinivasa Ramanujan (SR) Bhawan and Meera Bhawan, which elect two. Batch Representatives represent the interests of their respective batches, which include taking note of any grievances of theirs and relaying them to the UC. The other UC members are also responsible for their electorate and are expected to work towards their well-being.

The UC makes all decisions pertaining to welfare, academic awareness, fests, and other student-relevant activities. It manages Oasis and APOGEE with the Students’ Council for Cultural Activities (StuCCA) and the Committee of Students for Academic Activities (CoStAA) respectively. All departments and most clubs come under its purview.

Some SU initiatives are the Peer Mentorship Programme (PMP), as well as the establishment of Looters and snack vending machines.

SUC/SC

The Sports Council (SC) is the governing body of the Sports Union Council (SUC). The SUC oversees all sports-related activities on campus and consists of the SC and one elected Hostel Sports Representative (HSR) from each hostel. The SC consists of three Joint Secretaries and one Sports Secretary. The SC members handle finances, inventory, publicity, and other responsibilities. They also manage the sports budget, promote sports activities, and sign off on all sports-related transactions throughout the year. 

Joint Secretaries are selected through interviews by existing members, and candidates are required to have been a part of a BITSian sports team for at least two editions of BOSM. Candidates contesting for the post of Sports Secretary have the same requirement but for three editions of BOSM and are elected by the captains of all the registered sports teams. However, due to the pandemic, these requirements were reduced by one BOSM edition. HSRs do not have any prerequisites and are responsible for sports activities and inventory only in their hostel.

SFC

The Sports Financial Committee’s (SFC) main responsibility is handling the finances for BOSM and interpreting the BOSM charter and constitution. The charter describes the roles of different clubs and departments involved in the fest. The Sports Constitution outlines all sports-related bodies on campus, their functions, and the procedure for selection or election to each of these bodies. The SFC acts as a governing body for BOSM and as an advisory body to the CoSSAc. The SFC also convenes the BOSM review meets and conducts the election of the Sports Secretary and the selections of the Joint Sports Secretaries.

Incoming sophomores are eligible to apply for the committee. The selection process consists of many rounds of group discussions and personal interviews, at the end of which three students are selected as volunteers. Third-year students are inducted as members of the core committee, and fourth and fifth-years may act as ex-officio members.

CRC

The Corroboration and Review Committee (CRC) is an independent body that works closely with the Institute and various student bodies to take care of the finances of the Students’ Union. It also handles fest-related payments such as merchandise tenders and bookings, tickets, travel, and residence for professionals during Oasis and APOGEE. It also acts as a data repository of all fest-related information. Other major functions include approving SU-related payments such as semester cabs, printing tenders, merchandise tenders, and documenting review meetings. 

The recruitment process usually consists of group discussions followed by a personal interview wherein one’s knowledge of the campus and perspective on various relevant issues are examined. Following this, an in-depth interview is conducted where the candidate’s views and ethics are discussed. The committee usually selects a minimum of three students to become volunteers in their second year, after which they are appointed as signatories in their third-year.

JPC/PU

The Placement Unit (PU) and the Junior Placement Committee (JPC) are responsible for on-campus placements and internships of students. The JPC is the junior team that assists the PU in interacting with company officials, handling logistics, and organising training workshops. The members of the JPC also interact with the recruiters visiting the campus.

Eligible students for JPC must submit their résumés, after which they go through two rounds of group discussions and multiple rounds of interviews. After an interview with the Placement Managers, a final decision is made. PU applications must have a cover letter in addition to a résumé, after which the process is similar to JPC with the addition of a group discussion and a final interview with the PU Chief.

The PU has three subdivisions—Awareness Committee, Consulting Committee, and Finance Committee.

The Awareness Committee has two primary objectives: to inform students about placement details and to increase the approachability of the PU, especially for first and second-year students. The number of members changes from year to year. To conduct recruitment, the Awareness Committee sends a root mail to students informing them of the details of the recruitment process, following which there are tasks and interviews that interested students have to clear in order to be recruited. The Consulting Committee aims to provide knowledge about what consulting entails and present a framework for interested students to prepare accordingly. The Finance Committee is responsible for promoting finance culture on campus. It organises information sessions and conferences.

SAC

The Students’ Academic Cell (SAC) works to promote the academic and research environment on campus by helping undergraduates with research and career guidance. It also provides student mentorship through various events and initiatives. The Cell works directly with the administration. Students are recruited in their second semester through a rigorous process consisting of multiple rounds of group discussions and personal interviews. SAC events also include talks and seminars regarding research, internships, and placements.

SSMS/AMC

The Society for Student Mess Services (SSMS) is responsible for regulating the campus’s messes. It ensures quality and hygiene standards are met in the kitchens and regulate mess operations including setting menus and timings. The SSMS is divided into five committees—Finance, Human Resources (HR), Grub, Menu, and Quality Health Safety Environment (QHSE). The Advisory and Monitoring Committee (AMC) consists of four students from the third-year.

The Governing Council of the SSMS consists of the AMC, one Mess Representative for each of the nine messes, and two ex-officio members. The Mess-Reps are elected from their respective hostels. Students in their second year who have not contested for the post of Mess-Rep are eligible for the AMC. A Google Form is circulated, and applicants are called for rounds of group discussions followed by personal interviews. Four people are selected on probation in their fourth semester, after which they operate as AMC members in their third-year. There are currently no mess representatives from the 2019 batch.

EC

The Election Commission (EC) conducts the SU elections and is responsible for maintaining and amending the SU, Oasis, and APOGEE charters. It ensures that elections take place in a fair manner and all candidates follow the guidelines laid down by them. The EC also conducts the voting at Union Council meets. 

First years can apply to the EC in their second semester, after which group discussions are conducted. The process usually continues into their third semester with more group discussions as well as personal interviews, after which three to five students are selected. This year the recruitment timeline was delayed by a year due to the pandemic.

Second-year students begin as volunteers, after which they are inducted as core members in their third year. Fourth-year students are considered to be ex-officio members.

IMC

Previously known as the Food Joints Monitoring Committee, the Inspection and Monitoring Committee (IMC) is a nine-member committee with three student representatives. It also consists of the Associate Dean of the SWD—who selects the student representatives—the Chief Warden, the Chief Security Officer, the Chief Medical Officer, a representative of the EMU, and a legal advisor. Apart from being responsible for inspecting all food joints on campus—besides the Institute Canteen and C’Not—the IMC also manages the inspection of other campus outlets such as Jawed Habib and the Laundromats.